WHO WE ARE
We are The British Thoracic Society (BTS).
BTS is the controller and responsible for this website.
HOW DO YOU USE MY DATA?
When you are involved in the British Thoracic Society, the BTS Lung Disease Registry, the BTS MDR-TB Clinical Advice Service, BTS Clinical Audit or Respiratory Futures programmes.
We have produced specific notices for when you are involved in our clinical advice, registry or clinical audit programmes. Please click here to view the notices that apply to each programme.
How we handle data submitted through one of the BTS websites (BTS/Respiratory Futures/clinical audit/registry/MDRTB CAS) is outlined in the BTS Information Governance Policy and specific information about handling clinical data is outlined in the BTS Clinical Data Policy.
When you become a BTS member
When you become a member of BTS, we will use your personal information to process your membership application and provide you with your membership information and benefits, such as your subscription to our journal or linked membership of the European Respiratory Society. The details we collect from you when you become a member include your name, address, email, telephone numbers, date of birth, employer/academic institution ethnic origin and payment details.
To complete your membership application, we share your personal information with our subcontractors who are involved in the membership application process, such as payment providers, as well as credit reference agencies who we use to assess fraud, credit and/or security risks.
We need to process your personal information in this way to register you as a member and provide the ongoing membership services and benefits to you.
When you attend one of our events
When you attend one of our events (such as our Summer Meeting or a short course), we will collect the following information from you: name, address, email, telephone numbers, employer/academic institution, ethnic origin and payment details. If you are already a member and register to attend an event, we will use the membership details we already hold on file for you to confirm your booking. We need to use your personal information in this way to complete the booking contract between us.
We provide a delegate list to the organisations and other individuals who attend our events. We do this because we have a legitimate interest in wanting to help build and develop the scientific community. You can object to us using your information in this way by contacting us via any of the methods listed on our contact us page.
When you use our website to submit an Abstract for one of our conferences.
We will use your personal information to process your abstract submission and provide you with details about the abstract process including the outcome of the abstract selection process. The details we collect from you when you submit an abstract include your name, address, email, telephone numbers, date of birth and ethnic origin.
When you have asked to receive promotional communications from BTS:
This section applies if you have opted in to receive promotional communications from us. You are not under any obligation to provide us with your personal information for promotional purposes, and you can update your communication preferences at any time by logging into our website or contacting us via any of the methods listed on our contact us page.
We will handle your personal information (such as your name, email address, postal address, telephone number and previous interactions with us) to provide you with promotional communications in line with any preferences you have told us about.
When we send you promotional emails, we rely on your consent to do this. Every email we send to you for promotional purposes will also contain instructions on how to unsubscribe from receiving them.
You can tell us that you do not want your personal information to be processed in this way at any time by contacting us via any of the methods listed on our contact us page or, where relevant, by following the unsubscribe link shown in every marketing communication you receive from us.
To make our site better:
We will also use your personal information for the purposes of making our site more secure, to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes. We process your personal information for this reason because we have a legitimate interest to provide you with the best experience we can, and to ensure that our site is kept secure.
You can prevent us from using your personal information in this way by using the 'do not track' functionality in your internet browser. If you enable do not track functionality, our site may be less tailored to your needs and preferences.
When required by law:
In some circumstances we may also need to share your personal information if we are under a duty to disclose or share it to comply with a legal obligation.
WHAT ABOUT TECHNICAL INFORMATION AND ANALYTICS?
Information we collect about you: When you visit our site we will automatically collect the following information: technical information, including the Internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, screen resolution, operating system and platform; and information about your visit, including the full Uniform Resource Locators, clickstream to, through and from our site (including date and time), page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs) and methods used to browse away from the page.
WHERE IS MY DATA STORED?
Personal information collected by BTS, including clinical data collected through our Audit/Registry and MDR-TB CAS sites, is stored on secure servers based within the EEA.
However, many of the third parties we use to help us run our charity are based outside of the European Economic Area (EEA), so their processing of your personal information will involve a transfer of your personal information to a location outside of the EEA.
Whenever we transfer your personal information outside of the EEA, we ensure it is protected by making sure at least one of the following safeguards is in place:
- by transferring your personal information to a country that has been deemed to provide an adequate level of protection by the European Commission;
- by using specific contracts approved by the European Commission which give your personal information the same protection it has inside the EEA; and
- where we use providers based in the US, we may transfer data to them if they are part of the EU – US Privacy Shield which requires the recipient to provide a similar level of protection to your personal information in the US as it has inside the EEA.
All information you provide to us is stored on our secure servers or those of our third party data storage providers
HOW LONG DO WE RETAIN YOUR DATA FOR?
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or regulatory requirements.
To determine the appropriate retention period for the personal information we hold, we consider the amount, nature and sensitivity of the personal information, the risk of harm from unauthorised use or disclosure of your personal information, the reasons why we handle your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.
As outlined in the BTS Information Governance Policy and the BTS Clinical Data Policy, we may anonymise your personal data so that it can no longer be associated with you for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
WHAT ARE MY RIGHTS UNDER DATA PROTECTION LAWS? You have various rights under the data protection laws, which you can exercise rights by contacting us via any of the methods listed on our contact us page. The rights available to you are summarised below:
- Request access to your personal information (commonly known as a "subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of your personal information. This enables you to ask us to delete or remove your personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your data for direct marketing purposes, research or statistical purposes.
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
- Request the transfer of your personal information to another party.
You always have the right to lodge a complaint with us or the Information Commissioner's Office, the data protection authority in England and Wales.
WHAT ABOUT WEBSITES WE LINK TO?
Our site connects you to different websites. If you follow a link to any of these websites or use our services, please note that you have left our site and these websites have their own privacy policies.
We do not accept any responsibility or liability for these policies or websites. Please check their policies before you submit any personal information to them.
HOW DO I CONTACT YOU WITH FEEDBACK?
Your feedback and suggestions on this notice are welcome. If you feel that we have overlooked an important perspective or used language which you think we could improve, please let us know by contacting us via any of the methods listed on our contact us page.